We tend to believe that working endless hours on a project means that we are working hard and better. Many times, that can lead to mental exhaustion and that hard work does not represent the quality we would like or we end up fighting with the rest of the world because of how grumpy or stressed we are.
Nobody wants to be bad with the rest of the world for work and therefore, the important thing is to work more effectively according to our abilities and know how to manage the time we spend for it.
At the end of the day, the work we do should be boosting our spirits and raising our potential and that of others to achieve our goals and objectives.
This is achieved once we come to a complete understanding of our strengths and thus create a flow of work productivity and search in your network of contacts for those people who can fill with their work those weak points that one has and in that way , getting to the finish line.
That is why, this time, we leave you 6 tips to work more efficiently and give the maximum of our potential:
1) Track your time:
To find out how long it takes to do a task, use a timer so you can keep track of it. That way, when you are in similar situations, you already know that that task does not take more than X minutes or hours to complete.
2) Create a theme for your tasks time:
Grouping similar tasks, as a blogger does for example who must have a stock of photos, and scheduling one day a week to be able to do the session for the following week, saves time and is more efficient than taking some photos one day and the next day others since time is not optimized and you use it to put aside other tasks that are also important.
3) Find a system that works for you:
The organization of tasks should not be a static process, if a task was done manually and it took you 2 hours, you may find a tool that allows you to automate it or cut your time in half. And the same applies to the way in which tasks are planned and the times for them.
4) Leave yourself a note:
If you leave a task in the middle of doing for another that jumped of greater importance or greater urgency, leave it noted either in an agenda, in a reminder on the phone, since, although you should have put it aside for a moment, you must return to her and know where you stayed to continue.
5) Use GPS:
This is the "Goal, Purpose and Scope" of the tasks you will perform. This will help you see the photo larger and ensure that the person you delegate some part of is on the same page as you.
A great way to understand it is by asking:
- The Goal: "What does the finished job look like?"
- The Purpose: “Why are you working on it?
- The Scope: "What steps must be followed? What deadlines must be met? Are there budget constraints? What resources are available? How involved are the parties involved?"
6) Modernize your strategy for answering emails:
Sometimes you spend more time checking mail and responding to them rather than doing important tasks. That is why having a specific schedule in which to attend to you helps to optimize the time of the day for other tasks. With 2 or 3 times a day, once in the morning to be able to attend emails that may have arrived at night, another in the afternoon to follow up on those in the morning and one last time before going home. So you don't spend hours reading, replying and sending emails all day.
Learning to work smarter brings you closer to working more efficiently, and thus your productivity improves and is reflected in the daily activities you do and it will not confront you to give the rest of the world a bad face.
And how about you? do you already apply these tips?
In which other ways can we work more effectively?